Microsoft To Do is a cloud-based task list application that manages personal tasks with due dates, reminders, recurring tasks, subtasks and file attachments, and synchronizes lists across web, iOS, Android and Windows devices.
Published Oct 14, 2026
| Starting Price | No-cost for personal accounts; organizational use commonly requires Microsoft 365 licensing | Free tier; paid plans available (published per-user pricing available from the vendor) | Freemium; paid tier available (published pricing varies by region and should be validated) |
| Typical Use Case | Individuals and Microsoft 365 users requiring simple task capture integrated with Outlook/Exchange | Power users requiring priorities, natural language input, advanced recurring rules, and broader integrations | Users seeking a more feature-rich personal task app with additional built-in utilities (calendar integration, focus timers, etc.) |
| Key Strength | Integration with Outlook/Exchange and availability at no additional cost for many users | Advanced task management features and rich parsing/recurrence options | Broad feature set for personal productivity (feature set should be validated for current offerings) |
| Key Weakness | Limited advanced task management features and restricted team collaboration depth | Subscription costs for advanced features and increasing cost at scale | Potentially more complex for users seeking minimal tooling; integration with enterprise governance may vary |
A significant competitive factor for To Do is overlap within Microsoft’s portfolio (To Do, Planner, Project, Lists, and emerging Copilot-driven task experiences). Microsoft has announced plans to consolidate task and project tooling into a broader Planner experience within Teams; this consolidation can reduce fragmentation but may increase uncertainty for buyers regarding long-term positioning for To Do vs other Microsoft task products.